If you no longer need to use a bank account in Xero that contains some transactions, you may archive the account. If the bank account is empty of transactions, you can delete it. To find out how to delete a bank account, please see our guide on how to delete a bank account in Xero. In this tutorial, we will archive a bank account in Xero’s demo company that cannot be deleted because it contains some transactions.
How to Archive a Bank Account in Xero
In Xero’s demo company, there are two bank accounts already set up:
- Business Bank Account.
- Business Savings Account.
In this tutorial, we will archive the Business Savings Account.
To get to the right area of Xero, go to Accounting → Chart of accounts from the main menu:
Here you should see the two bank accounts at the top of the list of general ledger accounts. If you tick the checkbox for the Business Savings Account, the Archive button should activate. Click Archive to archive the bank account:
A pop-up box will appear with a message that lets you know the consequences of archiving the account. Once you are ready to proceed, click OK:
Once you return to the chart of accounts screen, you should no longer see the Business Savings Account in the list of general ledger accounts. That’s all you need to do to archive a bank account in Xero.