Get Your Free

Xero Courses Now

Tired of bad quality homemade Xero tutorials? Our easy-to-follow FREE Xero courses will help you learn the essentials in only 2.5 hours.

Xero Bills – How to Create a New Bill

by | 29 Jun 2018 | Bills

Creating a new bill for a purchase is easy to do in Xero. In this tutorial, we will create a new bill in Xero’s demo company and look at the options for saving it as a draft or approving it for payment.

Purchases Section in Xero

To get started, go to Business → Purchases overview from the main menu:

0102-xero-bills-create-new-bill-01

How to Create a New Bill in Xero

From the Purchases screen, click on the + New button and select Bill from the list:

0102-xero-bills-create-new-bill-02

You should now see a New Bill template that you can use to create your bill. Let’s create an new bill by filling in some of the main fields:

  • From: choose any contact you like. I have chosen Alan Williams.
  • Due Date: choose a date about 30 days from the Date.
  • Description: type in Accounting services.
  • Qty: type in 1.
  • Unit Price: type in 1000.00.
  • Account: choose 412 – Consulting & Accounting from the general ledger codes list.
  • Tax Rate: this should automatically populate based on the chosen general ledger code.

0102-xero-bills-create-new-bill-03

How to Save or Approve a Bill

Now that you have created your bill, you will be able to Save or Approve it. What you choose to do depends on how you run your business.

If your billing process requires you to save new bills as drafts for someone else to approve, click on Save → Save as Draft on the bottom left-hand side of the New Bills screen:

0102-xero-bills-create-new-bill-04

If you do not need anyone else to approve your new bills, you can go ahead approve them yourself by clicking on the Approve button at the bottom right-hand side of the New Bills screen:

0102-xero-bills-create-new-bill-05

That’s all you need to do to create a new bill in Xero. The bill will now be ready for payment and can be reconciled in the bank account once the transaction comes through on your bank feed.

ultimate-guide-to-setting-up-xero-550x623
xero-big-bundle-course-600x600

Get All 6 Xero Courses and Save 57%

Do you want all our Xero courses? Save 48% by getting them all today for one low price!

  • The best value Xero training anywhere online today.
  • With 270+ lessons and 1400+ minutes of learning you will become a Xero expert fast!
  • Get on top of your Payroll, BAS & GST, Bank Accounts, Projects and much more much faster than you can going it alone.

$49.00 $34.30

Great time to visit. Take 30% off your purchase.
Offer valid until the timer hits zero!
x