Xero Bills – How to Schedule Bill Payments

by | Jul 6, 2018

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To help manage your cash flow and ensure you pay your bills on time, Xero allows you to schedule your bill payments. In this tutorial, we will use Xero’s demo company to schedule two bills for payment at a later date and take a look at how they look on the bill payment schedule.

Purchases Section in Xero

To get started, go to Business → Purchases overview from the main menu:


Next, click on the Awaiting Payment section to see all the bills that have been created but not paid:


How to Schedule Bill Payments in Xero

Let’s schedule payment of the first two bills on the list for one week from now. To do this, tick the checkbox next to each bill and click on the Schedule Payments button:


When the calendar appears, select the date one week from today’s date. Once you have done this, you should see the date you chose and the total of the two bills you selected in the Schedule of planned payments section above the list of bills:


If you click on that section of the schedule, the list of bills will change to only show the bills due for payment on that particular date:


That’s all you have to do to schedule bill payments.

Now, you can repeat the process for all your bills and assign them to the dates you want them to be paid. When you click on a date in the Schedule of planned payments section, you will be able to see which bills you planned on paying that day.

Mark Cunningham

Mark Cunningham

Xero Specialist | Udemy Instructor | Small Business Owner

I have been a company accountant for more than 20 years. I am now dedicated to empowering small business owners through my highly-rated and popular Udemy courses on Xero, bookkeeping and accounting.

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