If you need to edit a general ledger account in Xero, there is a simple process to follow. In this guide, we will edit one of the general ledger accounts set up in Xero’s demo company.
Chart of Accounts Section in Xero
To get to the right area of Xero, go to Accounting → Chart of accounts from the main menu.
Once you are in the Chart of Accounts screen, you will see a list of general ledger accounts. Before we look at how to edit an account, it is worth noting that some accounts cannot be edited. These “locked” accounts have a padlock symbol instead of a checkbox beside the name of the account:
In the picture above, you can see two accounts that have slightly different padlock symbols beside them. These two accounts are locked for editing. If you hover your mouse pointer above the padlocks, notes will appear telling you why the accounts cannot be edited:
- Consulting & Accounting cannot be edited because it is used by a repeating transaction.
- Depreciation cannot be edited because it is used by fixed assets.
There are a few other reasons why some accounts cannot be edited. If you want to find out why a particular account cannot be edited, hover your mouse over the account’s padlock symbol.
How to Edit an Account
Now that we can see which accounts can and cannot be edited, let’s edit one of the unlocked general ledger accounts. For this exercise, click on the Sales account:
In the Edit Account Details pop-up box that appears, make the following changes:
- Account Type: change it to Sales.
- Description: change it to Sales made to customers.
- Click on Save when ready.
That’s all you need to do to make changes to general ledger accounts in Xero. In the list of accounts, you should now see that the Type has been changed from “Revenue” to “Sales” and the Type has changed to “Sales made to customers.”