Printing sales invoices in Xero is easy. In this tutorial, we will use Xero’s demo company to look at two ways you can download sales invoices as PDF files that can be opened up in a PDF viewer and printed out.

You can copy the steps taken here by using the Demo Company in your Xero account. To learn more about invoicing in Xero, please see our tutorials on sales invoices in Xero.

Sales Invoices Section in Xero

To get to the right place in Xero, go to Business → Sales overview from the main menu:

0095-xero-invoices-print-invoice-01

Now click on the Awaiting Payment section to see all the sales invoices that have been created but not paid by the customers:

0095-xero-invoices-print-invoice-02

How to Print a Sales Invoice in Xero

There are a few places you can go to in Xero to download sales invoices as PDF files for printing. The two places we will look at in this tutorial are:

  1. From the main Invoices screen.
  2. From inside an invoice.

1. Print a Sales Invoice from the Main Invoices Screen

If you followed the instructions above, you should be in the main Invoices screen. From here, tick the checkbox for the Bayside Club invoice and click on the Print button at the top of the list of invoices:

0095-xero-invoices-print-invoice-03

A pop-up box will appear asking whether you would like to mark the invoice as being sent to the customer. For this exercise, we do not want to do this, so click on the Leave as-is button:

0095-xero-invoices-print-invoice-04

The invoice should now download as a PDF. From there, you can open the file in a PDF viewer and print it out.

2. Print a Sales Invoice from Inside the Invoice

The second way to download a sales invoice as a PDF for printing is to do it from inside the invoice template. To get started, click on the Bayside Club invoice from the main Invoices screen:

0095-xero-invoices-print-invoice-05

Next, click on the Print PDF button at the top right-hand side of the invoice template:

0095-xero-invoices-print-invoice-06

A pop-up box will appear asking whether you would like to mark the invoice as being sent to the customer. For this exercise, we do not want to do this, so click on the Leave as-is button:

0095-xero-invoices-print-invoice-07

The invoice should now download as a PDF. From there, you can open the file in a PDF viewer and print it out.

You’re All Set!

That’s it for this lesson. For more helpful tutorials on sales invoices in Xero, please follow this link. For other Xero tutorials, please click here.