Xero Payroll Pay Runs – How to Delete a Pay Run

by | May 9, 2018

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If there is a draft pay run in Xero payroll that you no longer need, you can delete it. In this tutorial, we will use Xero’s demo company to delete a draft pay run.

Pay Runs in Xero Payroll

To get to the right area of Xero payroll:

  1. Go to Settings → Payroll in the main menu.
  2. Click on the Pay employees tab.


How to Delete a Pay Run

Xero’s demo company should have a draft pay run saved and ready for you to delete. If this is not the case, please add a draft pay run by following the steps in our guide on how to set up a pay run in Xero payroll and return to this tutorial when finished.

Once you have a new pay run ready to go, click anywhere on its row in the Draft Pay Run section:


On the next screen containing the list of the employees included in the pay run, scroll to the bottom and click on the Delete Pay Run button:


A pop-up box will appear asking if you are sure you want to delete the pay run. If you are sure, click on Yes:


The pay run will now be deleted. You should now be taken back to the main Pay Runs screen where you should see that your pay run no longer appears:


Mark Cunningham

Mark Cunningham

Xero Specialist | Udemy Instructor | Small Business Owner

I have been a company accountant for more than 20 years. I am now dedicated to empowering small business owners through my highly-rated and popular Udemy courses on Xero, bookkeeping and accounting.

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