Xero Payroll Settings – How to Delete or Inactivate a Pay Calendar

by | Apr 12, 2018

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If you have a pay calendar in Xero payroll you no longer need to use you can inactivate it. In this tutorial, we will learn how to inactivate a pay calendar in Xero’s demo company.

Calendars in Xero’s Payroll Settings

First, we need to go to the Calendars section of the payroll settings area:

  1. Go to Settings → Payroll in the main menu.
  2. Click on the Calendars tab.


How to Inactivate a Xero Pay Calendar

If you have already set up one or more pay calendars for your business, you should see them listed on the Calendars tab. In this tutorial, we are using Xero’s demo company so you should see a Fortnightly Calendar and a Weekly Calendar.

To inactivate the weekly calendar:

  1. Click on the three vertical dots on the right-hand side.
  2. Click Mark as Inactive in the drop-down menu.


A popup box will appear asking you if you’re sure you want to inactivate the pay calendar. Click on Inactivate if you are sure.


The weekly calendar should now appear in the Inactivate Pay Calendars section of the Calendars tab.


Mark Cunningham

Mark Cunningham

Xero Specialist | Udemy Instructor | Small Business Owner

I have been a company accountant for more than 20 years. I am now dedicated to empowering small business owners through my highly-rated and popular Udemy courses on Xero, bookkeeping and accounting.

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