Xero Payroll Settings – How to Edit a Pay Calendar

by | Apr 11, 2018

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After you have created one or more pay calendars in Xero payroll you may need to edit them. In this tutorial, we will learn how to edit a pay calendar in Xero.

Calendars in Xero’s Payroll Settings

First, we need to go to the Calendars section of the payroll settings area:

  1. Go to Settings → Payroll in the main menu.
  2. Click on the Calendars tab.


How to Edit Pay Calendar Settings in Xero

If you have already set up one or more pay calendars, you should see them listed on the Calendars tab. In this tutorial, we are using Xero’s demo company so you should see a Fortnightly Calendar and a Weekly Calendar.

To edit the fortnightly calendar:

  1. Click on the three vertical dots on the right-hand side.
  2. Click Edit in the drop-down menu.


A popup box will appear showing you the fields you can edit for the pay calendar. Change any of the information you like in the fields:

  • Name
  • Start Date
  • First Payment Date

In this exercise, we will change the Name to Executive Pays. Press Update when you are finished.


When we return to the Calendars tab we can see that the name of the pay calendar has been changed to Executive Pays.


Mark Cunningham

Mark Cunningham

Xero Specialist | Udemy Instructor | Small Business Owner

I have been a company accountant for more than 20 years. I am now dedicated to empowering small business owners through my highly-rated and popular Udemy courses on Xero, bookkeeping and accounting.

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